Change orders, signed before the work
- Write it on your phone in about a minute, with photos.
- Your client signs with a finger. No app, no account.
- The signed PDF, with a signature certificate, goes to both of you and onto the next invoice.
The foreman for your paperwork.
PaperForeman gets your change orders signed, your invoices paid, and your subs’ insurance current. Then it chases everyone so you don’t have to.
$149/month. Cancel anytime. Works from your phone.
Sound familiar?
“I never agreed to that.”
You did the extra work on a handshake. Now the client doesn’t remember saying yes, and it’s your word against theirs.
“It’s been 45 days.”
Nobody said no to the invoice. Nobody paid it either. And you don’t have time to call every week.
“His insurance lapsed in March.”
A sub’s coverage ran out halfway through your job. If someone gets hurt or something gets damaged, the claim can land on you.
Here’s what it does
Three kinds of paperwork, done start to finish, then chased until they’re done.
Invoices that get paid
- Clients pay by bank transfer or card, right on the invoice.
- Or use your own payment link, or check instructions.
- Payments land, the invoice marks itself paid, and reminders stop.
Sub paperwork, handled
- Subs upload insurance, W-9s and lien waivers from a link.
- PaperForeman reads the dates and limits off the certificate.
- You see who’s current, who’s expiring and who’s missing.
How it works
You create it in about a minute.
Pick the job, add the lines, tap Send. From the truck, between site visits.
Your client signs or pays on their phone, no app needed.
They get an email with a link. They read it, sign it or pay it, and they’re done.
PaperForeman chases until it’s done and tells you when it is.
Reminders go out on schedule and stop the moment it’s signed or paid. You get an email either way.
The chasing schedule
The reminders you’d send if you had the time. Polite emails, on schedule, from your company name.
Change orders
Your client gets a reminder 2 and 5 days after you send it.
- Reminder: Day 2
- Reminder: Day 5
Stops the moment they sign or decline.
Invoices
Your client gets a reminder 3, 7 and 14 days after the due date.
- Reminder: Day 3
- Reminder: Day 7
- Reminder: Day 14
Stops the moment it’s paid or you void it.
Insurance certificates
Your sub gets a reminder 30 and 14 days before it expires, and on the day.
- Reminder: 30 days before
- Reminder: 14 days before
- Reminder: Expiry day
Stops when they upload a new one. You get a heads-up too.
Where the money is
Get paid by bank transfer for $5 instead of $580 in card fees on a $20,000 invoice.
- Paid by card (about 2.9% + 30¢)
- $580
- Paid by bank transfer
- $5
Stripe’s standard fees. PaperForeman takes no cut. Bank transfer is offered first on invoices over $2,500.
A part-time office admin runs about $1,700/month. PaperForeman is $149.
- Part-time office admin, 20 hrs/week
- $1,700
- PaperForeman
- $149
Admin estimate: 20 hours a week at about $20 an hour. PaperForeman doesn’t answer your phone, but it does the chasing.
What is paperwork costing you?
Put in your own numbers. Nothing is saved or sent anywhere.
What paperwork costs you
- Change orders you do but don’t get paid for
- $1,080/mo
- Your time on paperwork
- 35 hrs/mo
- What that time is worth
- $2,600/mo
- Total a month
- $3,680
- PaperForeman
- $149/mo
PaperForeman pays for itself if it saves you 5% of that.
How this is worked out
Money at risk = jobs × average change order × the share that never gets signed or billed, assuming one change order per job each month. Time = your weekly hours × 4.33 weeks, valued at your hourly rate. Numbers are capped at 500 jobs, $1,000,000 per change order and 80 hours a week. It’s an estimate from what you type, not a promise.
Built for the trades
Small crews, real jobs, and an owner who does the paperwork at night.
Remodelers
Every “while you’re in there” turns into a signed change order before you buy the material.
Roofers
Rotten decking shows up after tear-off. Get the extra sheets signed from the roof, before they go down.
Siding & exteriors
Deposit, progress draw, final: each invoice goes out the day the work’s done and gets chased until it’s paid.
Concrete & foundation
Big pours mean big invoices. A bank transfer costs you $5, not hundreds in card fees.
Small GCs
Every sub on your jobs has current insurance on file, and you hear before it lapses, not after.
What it doesn’t do
Estimating
Bid the job in whatever you use now.
Scheduling
It won’t plan your crews or your calendar.
Accounting
It doesn’t replace your books or your bookkeeper.
Texting
Not yet. Everything goes out by email.
It does the paperwork and the chasing, and it does that well.
Pricing
One price for the whole company. No setup fee, no contract.
One plan. Everything in it.
For the whole company, not per person.
$149/month
- Unlimited jobs, change orders and invoices
- Unlimited subs and team members
- E-signatures with a signature certificate on every PDF
- Online payments by card or bank transfer (through your Stripe)
- Automatic email reminders for signatures, payments and insurance
- Sub upload portal that reads insurance certificates for you
- AI Assist: typed notes and forwarded emails become drafts
- Weekly Monday summary of what’s owed and what’s expiring
Start free 14-day trial
14 days free. Card required to start; nothing is charged until day 15. Cancel anytime.
Questions owners ask
Do my clients need an account?
No. They get an email with a link. They read, sign or pay on their phone or computer. No app, no password, nothing to download.
Are e-signatures legal?
Yes. In the U.S., the federal ESIGN Act and the UETA (adopted by almost every state) treat an electronic signature like a handwritten one for most business paperwork. PaperForeman records the signer’s consent, name, email, time, IP address and device, and seals the PDF with a SHA-256 fingerprint on a signature certificate. This isn’t legal advice: have your attorney review your change order terms.
Do I have to use Stripe, or can I use my own payment link?
Your choice, per invoice. Connect Stripe in a few minutes (Settings → Payments) and clients pay by card or bank transfer right on the invoice. The money goes to your Stripe account and Stripe’s fees apply: about 2.9% + 30¢ for a card, 0.8% capped at $5 for a bank transfer. PaperForeman takes no cut. Or paste your own payment link, or show check and cash instructions. You can offer all three.
What happens to my data if I cancel?
Nothing gets deleted. When your paid time runs out, the account turns read-only: you can still sign in, look everything up and download your PDFs. Sending and reminders stop. Restart your plan from Billing any time and pick up where you left off.
Look around before you sign up
The demo is a real account for a made-up builder, Summit Ridge Builders. Click anything. Nothing gets sent.
usepaperforeman.com/dashboard
Get your evenings back.
Try it free for 14 days. Set up takes about ten minutes, from your phone.
$149/month after the trial. Cancel anytime from Billing.