Know every sub on your job is covered.
Send each sub one link. They upload their insurance certificate, W-9 or lien waiver from their phone. PaperForeman reads the dates, shows you who’s current, and reminds them before it runs out.
Step by step
What you tap, what the other person sees, and what happens after.
You
Ask for what you need
Add the sub with their email, then tap Request: insurance certificate, W-9, or a lien waiver for a specific job. They get one email with their own upload link.
Your sub
They upload it from their phone
No account. They pick the document type and upload a PDF, or take a photo of the paper copy. Both of you get a confirmation email.
- usepaperforeman.com/subs
PaperForeman
It reads the certificate for you
Carrier, policy numbers, general liability, auto and workers’ comp limits, additional insured, and the expiration date are pulled off the certificate. You check them and approve.
- usepaperforeman.com/subs
You
See who’s covered at a glance
Every sub shows current, expiring, expired or missing. Anyone expiring within 30 days shows up on your dashboard and in your Monday summary.
What’s a COI?
A certificate of insurance is one page from your sub’s insurance company that proves they have coverage: general liability, auto, workers’ comp, how much, and until when. It’s your proof they were covered while they worked on your job.
Why an expired one is your problem
If a sub’s coverage has lapsed and one of their people gets hurt, or they damage the client’s house, the claim can come back to you and your policy. Your insurer may also charge you at audit time for uninsured subs. The certificate on file has to be current, not just the one they sent last year.
Then it chases
Your sub gets a reminder 30 days before their certificate expires, again at 14 days, and on the day. You get a heads-up when anyone slips to expiring or expired.
Insurance certificates
Your sub gets a reminder 30 and 14 days before it expires, and on the day.
- Reminder: 30 days before
- Reminder: 14 days before
- Reminder: Expiry day
Stops when they upload a new one. You get a heads-up too.
See the real thing
An insurance status report from the demo company: every sub, their carrier, limits, expiration date and status, on one page you can print or send to your own insurer.
Sample insurance status report (PDF)Stop finding out after the fact.
Try it free for 14 days. Set up takes about ten minutes, from your phone.
$149/month after the trial. Cancel anytime from Billing.